Driving down the costs of IT infrastructure has become a daily task for most organisations as they try to maintain a competitive edge. The solution for many IT departments has been to outsource certain functions such as data backup, to drive total cost of ownership down whilst flexibly upgrading to new technologies when needed.
Most workplace surveys show that employees spend a large portion of their working day communicating by email. Email is now considered a critical business application and as such, is expected to have an uptime as close to 100% as possible.
Managing an on-site Exchange comes at a substantial and unnecessary cost. The initial cost of ownership for the mail servers may be manageable, however the associated costs for power, cooling and maintenance quickly rack up.
Significant cost savings
According to Osterman research, businesses can save $72 out of each $100 spent on email simply by moving to a hosted solution. As well as providing significant cost savings, hosted Exchange solutions enable simpler and more accurate budgetary forecasting through predictable per-user pricing.
Hosted Exchange also helps businesses to achieve their strategic goals through freeing up a large amount of IT budget that can be invested elsewhere. Eliminating the need for mail server maintenance, hosted solutions enable IT teams to focus more time working on revenue generating systems and further company growth.
A common concern for businesses when considering moving to hosted Exchange is security. There is sometimes fear among high level management that company data isn’t as secure simply because it’s stored off-site. However, a provider is only as good as the service they provide so they invest heavily in developing and implementing more efficient security measures to keep customer data secure.
With the amount of money that can be saved combined with a more focused IT team, it’s easy to see why businesses are keen to adopt a hosted Exchange solution.